JOB SPECIFICATION

POSITION: Compliance Specialist                               

DEPARTMENT: Great Hearts Operations                               

LOCATION: Hybrid (remote and Phoenix Location)                    

REPORTS TO: Director of Business Support              

Position Summary

The Reporting and Compliance Coordinator is an essential liaison between the Home Office and the Academy Office Managers/Administrators, especially regarding matters of records and compliance. This role is responsible for ensuring compliance with all Federal/State record-keeping and reporting requirements/deadlines. Their work in AzEDS reporting (uploads, downloads, and initial reconciliations of attendance and membership reports) is a key component of this position. In addition, the Reporting and Compliance position supports the work of the Lead Office through research, warehousing and analysis of data, and production of data-intensive materials related to the Great Hearts business plan.

Duties & Responsibilities

Data Analysis and Reporting

• Manage school data requirements by the creation and use of tools such as Word and Excel macros, import/export Student Information System scripts, Adobe fillable forms, surveys, and other software, as necessary.
• Audits student database information for the purpose of accuracy and validation of student enrollment data

Student Reporting and Compliance

• Complete electronic uploads/downloads for each academy and initial reconciliations of membership and attendance reports; coordinating with Schools in resolution of discrepancies.
• Coordinate with Great Hearts departments to ensure compliance with all Fed./State/Audit requirements.
• Work with and visit Schools during the course of the year to complete all required preparations for annual Compliance Audits.

Training and Support

• Serve as a knowledgeable resource for academy office managers, administrators, and lead office staff for the Student Information System currently used at each academy (PowerSchool), Arizona Department of Education’s State reporting database systems and reports.
• Keep abreast of all state reporting deadlines/requests and any updates or modifications to our student information systems and communicate such to academies throughout the academic year. Assist academies in planning/preparing for these deadlines.
• Assist Schools in creating the beginning-of-year entries in the SIS for courses, calendars, meeting patterns, classes, and sections and student/teacher schedules.
• Lead, train, and support faculty and staff in use of the SIS system (PowerSchool) and all audit requirements.

Qualifications, Competencies & Strengths

Education: bachelor’s degree or above strongly preferred but not required

Experience:

• Experience in ensuring compliance with state AzEDS reporting regulations.
• Extensive experience with Microsoft Excel, Access and PowerPoint is required.
• Experience with student information management systems is preferred (PowerSchool).
• Liberal Arts, Great Books, and/or Classical Education background is ideal but not required.

 Special Skills:

• Solid verbal, written and graphical communication skills.
• Exceptional quantitative analytical skills
• Ability to manage and organize confidential data efficiently.
• Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.
• Be a self-starter with an ownership attitude and a strong sense of drive and urgency to meet established goals.