JOB SPECIFICATION

POSITION: Office Administrator

DEPARTMENT: Great Hearts Christos

LOCATION: Gilbert Campus or Phoenix Campus                                           

REPORTS TO: Christos Executive Director

SALARY RANGE: Non-exempt, Hourly $19.00 - $25.00

 

Company Overview

At Great Hearts Christos, we believe God desires well-educated men and women who have developed the habits of mind and heart of which they are ordered to what is True, Good, and Beautiful and by which they are able to carry on His work. Educating is an act of love and ennobles human dignity. Scholars will be prepared for a lifetime of learning and a lifetime of service to the Lord, the Church, our neighbors, and society. They will look forward with confidence and expectation to the future and what we cannot yet see, precisely because of what we know Christ has accomplished and promised.

Great Hearts Christos employees are expected to model Christian charity and piety and conduct themselves in a way that confirms their testimony as a believing Christian.  A Christian calling should reflect the biblical perspectives of integrity and appropriate personal and familial relationships, business conduct, and moral behavior.  They affirm the Great Hearts Christos statement of faith, live the statement of faith in their personal and professional lives, and are examples of the mission and vison of the organization within and outside the classroom.

 

Position Summary

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the Christos Operations Team.

 

Duties & Responsibilities

• Maintain and update bookkeeping at the school and be accountable for the accounting process, including purchase orders, collecting, and depositing all monies.
• Answer phones, direct questions, and inquiries, and distribute mail.
• Greets all guests and supports an office environment that is professional, customer service oriented and supportive to visitors, parents, and students. 
• Ensure that security procedures are strictly followed by effectively managing the visitor management system.
• Assist with inventory management for grant-funded assets
• Student uniform management
• Order and maintain supplies as needed for office and school staff. 
• Student attendance, tardy and early dismissal tracking
• Office machine maintenance, services, and supplies
• Assist with drop off/pick up
• Assist with attendance reconciliation daily
• Assist with school event logistics (setup, decorations, and food orders)
• Assist with orientation and enrollment events as needed
• Accept/verify enrollment documents brought into school
• Credit card reconciliation for Executive Director
• Additional duties as assigned

 

 

Qualifications, Competencies & Strengths

-       Excellent communication skills with the ability to interact professionally with parents, staff, and external stakeholders.

-       Proficiency in Microsoft Office Suite

-       Aptitude for systems

-       Strong customer service skills

-       Organized and detail-oriented

 

 

Education: Associate degree preferred

 

Experience: 2-4 years office or school related administrative position.

 

Special Skills: Ability to work within an environment with constant changing priorities with enthusiasm and a commitment to excellence.

 

Additional Requirements

 

Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety IVP fingerprint clearance card.

 

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

 

Travel required: May need to travel between the Great Hearts Home Office and other Christos current and future locations.

 

This description reflects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.