JOB DESCRIPTION

 

TITLE :  ADMINISTRATIVE ASSISTANT/RECEPTIONIST – HUMAN RESOURCES

 

DEFINITION :   Under the supervision of the Director of Human Resources, is responsible for administrative support to the HR department.  

 

QUALIFICATIONS : 

        Education and Experience :

●       High school or college or the equivalent work experience and education.

●       Two years’ professional administrative assistant experience required.

 

Required Skills/Abilities :

●       Proficient in Microsoft Word, Excel, PowerPoint, and working knowledge of HRIS (preference)

●       Knowledge of general office procedures.

●       Excellent organizational skills and attention to detail.

●       Extensive knowledge of office management systems and procedures.

●       Ability to operate general office equipment.

●       Excellent written and verbal communication skills.

●       Ability to type 60 words a minute.

●       Ability to maintain confidential information.

 

DUTIES AND FUNCTIONS :

 

a.            Provides administrative support to the Director of Human Resources and HR staff as assigned.

 

b.             Receives, date stamps and distributes incoming mail and inter‑office material; routes outgoing mail and inter‑office communications appropriately; photocopy/scans documents as needed.

 

c.             Prepares routine correspondence; drafts, correspondence, memos, job descriptions, job opening announcements, etc. 

 

d.            Greets visitors to the department and answers department's phones in a pleasant, courteous and professional manner. Uses tact, judgment, and discretion in answering questions. 

 

e.             Orders flowers/fruit baskets for employees as needed.

 

f.              Assist with scheduling interviews for selected applicants – telephone screens for basic requirements – salary, availability of car, willingness to relocate (if appropriate) etc.

g.            Create and update personnel files.

 

h.            Responsible for security/photo ID badge process: issue and termination of access.

 

i.              Assist with background checks, credential verification and pre-employment screening.  Completes driver’s license check for appropriate employees at annual evaluation.

 

j.              Performs online transcript requests and professional license checks.

 

k.            Maintains all HR i-net pages and ensures information is current.

 

l.              Provides administrative support as needed for HR meetings & training. 

 

m.          Performs basic mathematical calculations as appropriate. 

 

n.            Creates forms and templates as needed.

 

o.            Other general administrative duties as assigned.

    CONSUMERS:

●       Applicants and other contacts in/out of PCA.

●       PCA staff needing human resources information or assistance.                                                                                                              

Salary -$41,192.55-$47,685.53