Position Description

Administrative Assistant/ Receptionist
Location VA - Fairfax
Employment Status temporary full-time
Clearance Required None
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Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.

From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Administrative Assistant/ Receptionist

Overview:

The Front Desk Administrative Assistant performs diverse administrative support responsibilities for Olgoonik Development, LLC Proposal & Security Departments and provides front lobby and other security service duties for the Fairfax, VA office.

Primary Responsibilities:

  • Maintain, clean, and stock kitchens/conference rooms/public spaces daily.
  • Purchases office and employee supplies and maintains a sufficient inventory of supplies for office and kitchen area 
  • Provide reception support, greeting employees, clients and shareholders, answering and routing calls.
  • Perform expediting duties to fit the needs of the department and company (i.e. mailings, shipping, procure office supplies, etc.) as well as proposal preparation activities
  • Organize off-site storage space; including file storage, transfer of materials and equipment between storage and main office location.
  • Reconcile company credit card, receipts and invoices for payment as needed
  • Process incoming and outgoing correspondence (i.e., mail, packages) per procedure.
  • Compose routine and non-routine business documents for designated individuals
  • Perform administrative support functions such as filing and general clerical functions.
  • Schedule meetings and events utilizing Outlook Calendar.
  • Arrange and prepare for meetings and events; set up conference rooms, teleconference lines, and supporting documentation.
  • Arrange travel/lodging for certain corporate executives and managers, as needed.
  • Follow established procedures and performs routine duties.
  • Work closely with other personnel to provide friendly and consistent public and client views of our company.
  • Conduct end of day security checks
  • Perform other related duties as assigned by supervisor.

Supervisory Responsibilities:

There are no supervisory responsibilities associated with this position.

Education and/or Experience:

  • High School diploma required
  • Candidate will have experience meeting deadlines, demonstrate an attention to detail, possess good typing skills, have organizational, and analytical skills.

Knowledge, Skills, and Abilities:

  • Must be able to read, understand, and process business communications.
  • Must possess a good attitude and ability to work as a member of a team.
  • Must possess self-motivation and the ability to work effectively under minimum supervision.
  • Proficient with Microsoft Suite of products including: Word, Excel, Access and Outlook.
  • Ability to multi-task efficiently, work in a fast paced environment on multiple projects, and have a strong attention for detail.

Certificates, Licenses, Registrations:

None

Security Clearance:

•    NONE

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment. Some travel both may be required based on business demands.

Additional Details:

  • Subsidiary: Olgoonik Development, LLC
  • FLSA: Non-Exempt
  • Requisition Nbr: 2014069

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran.  As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.  

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