JOB SPECIFICATION

POSITION: Office Assistant, GH Christos (Part Time)                        

LOCATION: Gilbert, Arizona                          

REPORTS TO: Director of Operations                   

FLSA STATUS: Non-Exempt, Hourly

At Great Hearts Christos, we believe God desires well-educated men and women who have developed the habits of mind and heart of which they are ordered to what is True, Good, and Beautiful and by which they are able to carry on His work. Educating is an act of love and ennobles human dignity. Scholars will be prepared for a lifetime of learning and a lifetime of service to the Lord, the Church, our neighbors, and society. They will look forward with confidence and expectation to the future and what we cannot yet see, precisely because of what we know Christ has accomplished and promised.

Great Hearts Christos employees are expected to model Christian charity and piety and conduct themselves in a way that confirms their testimony as a believing Christian.  A Christian calling should reflect the biblical perspectives of integrity and appropriate personal and familial relationships, business conduct, and moral behavior.  They affirm the Great Hearts Christos statement of faith, live the statement of faith in their personal and professional lives, and are examples of the mission and vison of the organization within and outside the classroom.

Duties and Responsibilities:  

The work of the Office Assistant supports the mission of Great Hearts Christos.  Responsibilities for the position include but are not limited to the following:

• Implement all policies around enrollment and tuition-financial agreements.
• Assist in enrollment and tuition collection activities.
• Provide services of the front office, answering phones, meeting families, assisting faculty when needed.
• Manage the mailing and collection of student entry documents, including emergency cards, locker assignments, library, and handbook signatures, etc.
• Perform activities on the online payment system including maintenance, and refunds
• Maintain all student files and records.  Ensure good record keeping by nurses in conjunction with the director of Nursing.
• Receive and process records requests from schools to which students transfer.
• Organize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.
• Assist in the activities with the Student Information System (PowerSchool)
• Manage the school calendar, including creation of the family and faculty calendar, meeting patterns, bell schedule, and regular updates to the online version.
• Manage the ESSA program to include receipts and tracking
• All non-academic ordering of supplies and furnishing for campuses.
• Assist the Headmaster and Assistant Headmaster with any additional tasks as asked.

  Qualifications, Competencies & Strengths

 Education:  Bachelor’s degree required

The ideal candidate will have the following:

• Commitment to the philosophy and mission of Great Hearts Christos, including, without limitation, publicly supporting the mission and committing to instilling Christian beliefs in Great Hearts Christos scholars.
• Minimum of 3 years of experience in operational management.
• Be a self-starter with an ownership mannerism and a strong sense of drive and urgency to meet established goals.
• Ability to thrive in an academic entrepreneurial culture and interact with all levels of management and staff.
• Ability to multitask, prioritize, and work independently and as part of a team, in a deadline-driven environment
• Superior written and verbal communications skills; oriented towards detail, thoroughness, and accuracy.
• Ability to develop positive and professional relationships with team members and constituents.

Additional Requirements

·         Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety fingerprint clearance card.

·         Physical functions:  Requires but is not limited to standing, sitting, repetitious hand and body movements, bending squatting, and reaching.  May be required to move or position equipment up to 15 pounds approximately.

This description reflects management’s assignment of essential functions.  It is not an exhaustive list of tasks and duties that may be assigned from time to time.

Great Hearts Christos is an expressly religious, faith-based, mission-driven organization. Other than with respect to hiring, employment, and continued employment, as to which decisions Great Hearts Christos affirmatively seeks out applicants and employees aligned with the organization’s faith-based values and mission, it is the policy and practice of Great Hearts Christos to prohibit any form of discrimination or harassment based on any status protected under federal, state, or local laws applicable to the organization. Except as so limited, Great Hearts Christos seeks out candidates and makes employment decisions and decisions affecting the terms and conditions of employment based on merit, ability, and experience, and not on characteristics such as race, color, national origin, sex, disability (mental or physical), or age. Great Hearts Christos is committed to accessibility in employment and will provide reasonable accommodation for applicants’ and employees’ physical or mental disabilities.