Position Description

Part-TIme Receptionist - Great Hearts Home Office (TX 2021-22)
Location GH Texas
Job Category Lead Office (Finance, HR, Development, etc.)
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JOB SPECIFICATION

POSITION: Receptionist

LOCATION: San Antonio, TX

REPORTS TO: April Hufty

STATUS: Part-time, non-exempt benefits eligible (possibility to become full-time next year)

 

Company Description

Great Hearts Academies is a non-profit charter management organization (CMO) that operates classical, preparatory, K-12 public charter schools.  Our academies cultivate the minds and hearts of students through the pursuit of truth, goodness and beauty.  We currently serve over 20,000 students across our network, with over 6,500 at our Texas schools, and we expect that number to grow to thousands more. Great Hearts is dedicated to providing additional communities with access to our liberal arts model, and, as the network scales both locally and nationally, we aim to restore excellence to American public education. We proudly prepare students for success at the best colleges and universities in the nation, but see our larger purpose as producing great-hearted graduates that are prepared to be intellectual, moral and engaged citizens.  Additional information can be found at www.greatheartsamerica.org/careers .

 

Duties & Responsibilities

Manages all front office traffic. In this capacity the receptionist will:

  • Direct visitors to appropriate team member
  • Receive deliveries and distribute accordingly
  • Check mail daily and distribute accordingly
  • Make trips to FedEx as needed
  • Keep reception area, break room, and conference rooms organized and presentable

Maintains copies of forms, events, and related information for the home office. This includes:

  • Organizing essential forms and documents for team members
  • Copying, scanning and emailing documents as needed
  • Updating and distributing GHTX Home Office Directory, Birthday List, and Work Calendar
  • Updating and distributing GHTX Campus Directory
  • Maintaining confidentiality of records as appropriate
  • Stocking supply closets and break room
  • Ordering office supplies
  • Ordering business cards

Serves as a liaison between team members, vendors, and parents. This includes:

  • Answers phone calls by providing general information and/or connecting call to appropriate team member /    taking messages
  • Greeting visitors
  • Checking main GH email, answering inquiries, and routing messages to appropriate department / employee
  • Booking conference rooms for team members
  • Exercise good judgment and excellent customer service
  • Scheduling meetings
  • Arranging catering for meetings
  • Other duties as assigned

 

Qualifications, Competencies and Strengths

  • High School Diploma or GED
  • Proficient keyboarding skills
  • One year of clerical in office setting or working in a school’s front office preferred
  • Excellent interpersonal communication skills and the ability to build strong relationships
  • Ability to organize confidential data efficiently.
  • Ability to communicate effectively and professionally with students, parents, co-workers and the public at large
  • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
  • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
  • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
  • We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

Personal Qualities & Values

 

  • Passionately Committed

With humility and curiosity, we seek to know more about our core purpose; seek to share (with each other and with others externally as an advocate); seek to live the mission ourselves with relentless pursuit and intrinsic motivation; seek to understand our work and how it serves the mission…which should result in getting the right stuff done with measurable results because we love actualization – not just the theory

 

  • Servant’s Heart

The foundational element of having a servant’s heart is the acknowledgement of inherent dignity in their fellow human.  Someone with a servant’s heart believes that their work is to promote the development of those around them and make it possible for others to be successful in serving the mission of the organization.

 

  • Team Player

We believe our mission can only be accomplished through collaboration and receive true joy in being a part of something greater than ourselves; Each of us is one part of a whole, each with different roles, expertise and responsibilities; working together in synchronicity

 

Type of clearance: Must complete Texas Department of Public Safety fingerprint clearance and background check.

 

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 50 pounds approximately.

This description reflects management’s assignment of essential functions; it does not exclude or restrict the additional tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.

 

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