Position Description

Senior Post Award Accounting Analyst | Job Code: 23-003
Department Financial Services-1021
Location The Lundquist Institute - Torrance, CA
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Required Skills & Qualifications:

  •         Bachelor’s degree in Accounting, Finance or a related major
  •         Minimum of 5 years of increasingly more responsible post award research administration accounting experience
  •         Strong reconciliation and analytical skills.
  •           Knowledge and understanding of research administration and its role in the scientific environment                       
  •           Working knowledge of federal circulars:  NIH policies and procedures. Knowledge of CA and LA County requirements a plus. Working knowledge of Industry Clinical Trials invoicing and accounts payable                        
  •           Requires ability to prioritize duties and multiple deadlines with minimal direction and oversight                              
  •           Possess a high level of judgement and the ability to make sound independent decisions in a timely manner       
  •           Ability to develop and utilize spreadsheets and database software to retrieve data, reporting and data manipulation purposes                                                                                                                                                                             
  •           Possess the ability to communicate in a clear, concise and understandable manner, both orally and in writing   
  •           Monitoring and review of F&A and IDC/OH charges, re-budgets, budget allocations and no cost extensions of Sponsored projects with Admin staff
  •         Well organized.  Ability to work well under pressure and meet multiple and sometimes conflicting deadlines
  •         Ability to work as a member of a team
  •         Ability to interact in an appropriate and professional manner
  •         Demonstrated cooperative behavior and positive-problem solving and conflict resolution skills

Description of Duties:

  •           Manages post –award activity including account creation, regulatory and compliance monitoring, payroll cost allocations and effort reporting grant projections, cost allocation methodology, cost center charges, cost transfers grant closing process and account closing.                                                                                                                     
  •           Allocates, authorizes, monitors and controls expenses consistent with awarded funding.  Monitors for deficits and assure remedial steps ae implemented as appropriate.  Prepare and review FFR for GF projects and UCOP projects
  •           Oversees clinical trials reconciliation, invoicing and accounts receivable balances – appropriation of Industry checks and manage IDC to be collected – Supervises/performs financial forecasting                                                      
  •           Collaborate with Internal audit on post-award aspects of annual audits and agency site visits                                    
  •           Regularly communicates with PI’s or staff regarding funding portfolio and expense allocation                                   
  •           Work closely with staff in Accounting/Finance, Grants and Procurement departments on re-budgets, no cost extensions, carry-forwards/close-outs and other related matters
  •           Monitors, trains and manages support staff; covers for other post-award staff and assist with internal audit

Salary Range: $75,000 – 100,000 per annum

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