At MoFo, we couldn’t write our own success story without yours. Ready to write your story?
Join MoFo as a ADMINISTRATIVE ASSISTANT (OFFICE OPERATIONS) on our Office Administration and Operations team!
This role is based in Los Angeles.
https://www.mofo.com/offices
ABOUT THE ROLE
The Administrative Assistant supports the departmental objectives and priorities, provides administrative support, coordination activities, and project management assistance to the Southern California Director of Administration.
Administrative Support
Provide administrative support and coordination activities to Director of Administration.
Handle administrative tasks related to staff and attorney arrivals and departures, including orientation schedules, and updating directories, etc. Serve as local POC for physical I-9 documentation as necessary. Serve as local POC during new employee orientations and on-boardings, as requested by the Director of Administration.
Schedule departmental, managerial and other meetings for the Director of Administration.
Manage and maintain the SD and LA Office home page and related office data on MoFo Connect.
Coordinate the planning and booking of business travel of the Director of Administration by working with the firm’s Travel Services Department; prepare travel and expense reimbursement forms.
In coordination with Director of Administration, other managers, and employee social committees, assist with organizing office and firm-related events and social functions, such as Staff Appreciation Week and other social events.
Serve as local coordinator and distributor of firm wide gift and recognition programs, which may include the New Mother’s gift program, among others.
In coordination with Director of Administration, gather, organize and distribute Partner Visibility communications.
Communications Coordination
Ensure confidentiality of all information; respond diplomatically to internal and external phone and email inquiries. Apply effective judgment in determining which inquiries should be forwarded to others for resolution. Resolve or facilitate resolution of inquiries not forwarded.
Communicate effectively with all levels of personnel both in SD and LA office and firm wide as appropriate to ensure clarity on projects. Identify and work to resolve obstacles to achieving clarity and consensus.
Client Service, Confidentiality, and Safety
Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
ABOUT YOU
Two or more years related experience or equivalent combination of education and experience. Experience in a law firm or other professional services firm preferred.
Proficiency with Word, Excel, PowerPoint, and Outlook required.
Ensure expertise in technology relevant to the position; proactively use most current technology to further teamwork, client service, and efficiency.
Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
Ability to manage multiple requests and search projects with accuracy and efficiency, prioritize workload effectively, and achieve solutions under deadlines.
Ability to take an assignment from inception to completion with minimal supervision or by following broad guidelines.
Highly effective communications skills and ability to communicate credibly and diplomatically with all levels in an organization and build effective internal and external client relationships. Ability to present ideas succinctly and clearly.
High level of accuracy, attention to detail, follow-through, organization and proofreading skills.
High client service ethic and a proven record in delivering exemplary client satisfaction to external and internal clients.
Flexibility regarding working overtime as needed. Ability to alter work schedule as required.
ABOUT MOFO
At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.
ABOUT OUR BENEFITS
MoFo offers a comprehensive benefits package starting on your first day.
Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.
Los Angeles. salary range: $53k to $74k