At MoFo, we couldn’t write our own success story without yours. Ready to write your story?
Join MoFo as an ADMINISTRATIVE COORDINATOR on our Office Administration team!
This role is based in our San Francisco office.
https://www.mofo.com/offices
ABOUT THE ROLE
- Provide administrative support to the Director of Administration and related Department Managers, includes Administrative Manager, Secretarial Services, Conference Center Manager, Purchasing and Catering Manager, Facilities Manager and Office Operations and Safety Manager.
- Handle calendar management in Outlook, schedule meetings, facilitate when others are scheduling and ensure the Director of Administration’s calendar is up to date.
- Draft and update office communications, includes holiday coverage emails, weekly messages, firm announcements, etc.
- Arrange various events and meetings, draft invitations, coordinate with IT, Catering and Conference Center Services for office events, work with Marketing and Travel & Events, as needed.
- Support Partner and Manager Meetings, schedule and send Outlook invitations, solicit agenda items, take minutes for distribution, when requested, and book conference rooms, Zoom/Teams meetings.
- Handle administrative tasks related to arrival and departures of Attorneys and Staff, draft messages, update various records, ensure various departments are informed, schedule onboarding and departure meetings, and preparation of other related documents.
- Utilizing Excel, manage and maintain various documents for informational and tracking purposes.
- Coordinate various office services and wellness programs, annual flu shots, maintain sports ticket charts, and other services provided throughout the year.
- Manage service recognition program, includes annual luncheon, staff anniversaries and other related activities.
- Provide backup support for Reception, including overtime support, as needed.
- Process all invoices and expense reimbursements via ChromeRiver.
- Update and maintain information on the office intranet page.
ABOUT YOU
- Three or more years or related experience in a law firm or other professional services firm.
- Proficiency with Word, Excel, PowerPoint, and Outlook required, with ability to master new software programs.
- Associate's degree required, Bachelor's degree preferred.
- Highly effective communications skills and ability to communicate credibly and diplomatically with all levels in an organization and build effective internal and external client relationships.
- Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
- Ability to manage multiple requests, assess priorities and achieve solutions under deadline.
- Ability to take an assignment from inception to completion with minimal supervision or by following broad guidelines.
- Ability to maintain professionalism under pressure.
- Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters.
- High level of accuracy, attention to detail, follow-through, organization and proofreading skills.
- High client service ethic and a proven record in delivering exemplary client satisfaction to external and internal clients.
- A highly proactive, solution-oriented approach to work and interactions. Talent for delivering client service through teamwork.
- Reliability, dependability and strong motivation to respond to requests quickly.
- Strong team player skills and ability to work collaboratively with diverse individuals at all levels of an organization.
- Ability to apply effective independent judgment and a big picture understanding to decision making.
- Ability to create organizational solutions where a precedent may not exist.
ABOUT MOFO
At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.
ABOUT OUR BENEFITS
MoFo offers a comprehensive benefits package starting on your first day.
- A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
- Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
- Global wellness program, including free access to Talkspace and Calm apps.
- Annual community service day to make an impact on your community and a birthday holiday just for fun.
- Education reimbursement annually.
- Dedicated Talent Development team.
- Competitive annual profit-sharing contribution.
Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.
San Francisco salary range: $62k to $92k
