At MoFo, we couldn’t write our own success story without yours. Ready to write your story?
Join MoFo as a LEGAL ADMINISTRATIVE ASSISTANT on our Legal Secretaries team!
This role can be based in Washington, D.C.
https://www.mofo.com/offices
ABOUT THE ROLE
- Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
- Drafts letters and documents; collects and analyzes information; prepares requested documents
- Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
- Arranges conference calls.
- Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
- Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
- Coordinates travel arrangements through the Firm’s travel department as requested.
- Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
- Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
- Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
- Assists with creating and maintaining client/matter lists and communication lists.
- In conjunction with the Records Department, assists with organizing and maintaining physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Records Management to accurately store email messages and maintain and retrieve files.
- Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook and Salesforce.
- Assists with the organization and planning of events. Assists with collection of marketing materials.
- Proactively follows-up with secretaries for feedback on projects completed and requests for additional assignments.
- Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
- Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
- Adhere to the Firm's General Safety Practices and any unique safety practices for department and building.
ABOUT YOU
- High School Diploma required; Bachelor's degree preferred.
- Minimum of 2-year administrative experience in a law firm. Legal secretary experience a plus.
- Experience working in a professional services environment preferred.
- Strong attention to detail and organizational skills.
- Excellent teamwork skills and commitment to delivering results by assisting co-workers.
- Client service orientation and ability to communicate effectively with staff at all levels.
- Ability to multi-task, prioritize work, and meet deadlines.
- Ability to work under pressure and complete job assignments in an accurate and timely manner.
- Proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
- Typing speed of 45 wpm with high level of accuracy.
- Flexibility regarding work schedule and availability to work overtime required.
- Ability to work effectively in a team environment.
ABOUT MOFO
At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.
ABOUT OUR BENEFITS
MoFo offers a comprehensive benefits package starting on your first day.
- A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
- Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
- Global wellness program, including free access to Talkspace and Calm apps.
- Annual community service day to make an impact on your community and a birthday holiday just for fun.
- Education reimbursement annually.
- Dedicated Talent Development team.
- Competitive annual profit-sharing contribution.
