Executive Assistant
Organization:
We believe a better LA County--a better world--is possible.
LA Voice is a multi-racial, multi-faith organization of 70 faith and spiritual communities that represent more than 50,000 families in Los Angeles County. (See our website www.lavoice.org). Our core strategic values are exponential growth of grassroots leadership; bridging to belong across differences; and confrontation with power for social transformation leading to racial equity and inclusion.
Our diverse and experienced team works with communities across the county to create a Los Angeles with equity and abundance for all. LA Voice is a member of Faith in Action National Network (formerly PICO National Network), the largest grassroots spiritual and congregational organizing network in the U.S., and a member of PICO California, an effective, highly respected grassroots organization playing a significant role in turning the tide toward inclusion and equity and create a true state of belonging.
LA Voice Action, LA Voice’s 501 c(4) affiliate organization, was founded in 2018 with a mission to turn the power of faith voices in Los Angeles County into transformative wins for our communities. To achieve this, we carry out year-round voter engagement efforts that are building a powerful voting bloc that turns out in every single election.
Job Overview:
LA Voice is seeking a full-time Executive Assistant to provide high-level administrative support for the Executive Director and other senior leaders including the Chief Operating Officer. The Executive Assistant will be a key partner to our Executive Director and other organizational leadership, providing not only administrative support but strategic thinking and structure that maximizes productivity and the ability of the organization to achieve its goals.
Essential Functions (to include, but not limited to):
- Executive Director support (65%)
- Manage calendar and scheduling for the Executive Director, coordinating in-person and Zoom meetings, phone calls, conferences, and travel
- Assist with administrative tasks including tracking mileage, reporting expenses, and updating contact information
- Monitor, respond to, and distribute incoming and outgoing electronic and hard copy communications on behalf of the Executive Director
- Draft emails, documents, and correspondence on behalf of the Executive Director, ensuring clear and effective communication. Join meetings to take notes as needed.
- Manage schedule priorities by surfacing questions, getting aligned on tradeoffs, ensuring enough space/travel time between appointments, and blocking dedicated workspaces
- Develop systems to ensure the Executive Director is able to consistently relate to key external partners, including funders, organizational partners, and elected officials
- Serve as a liaison between the Executive Director, his direct reports, other staff, and the Boards of Directors, ensuring staff and board members are able to get what they need from the ED to move work forward
- Chief Operating Officer Support (15%)
- Manage calendar and scheduling for Chief Operating Officer, coordinating in-person and Zoom meetings, phone calls, conferences, and travel
- Assist with administrative tasks including tracking mileage, reporting expenses, and updating contact information for the Chief Operating Officer
- Support the Chief Operating Officer with fundraising efforts by tracking, organizing, and attending meetings with key funders and donors and ensuring the next steps are communicated to the development team.
- Other administrative support (20%)
- Organize and schedule all staff meetings and retreats, both in-person and virtual
- Support LA Voice and LA Voice Action Board of Directors by coordinating monthly meetings and managing Board communication, including emails, agendas, and supplementary materials.
- Attend board meetings to take notes and follow up on the next steps. Assist with board recruitment, orientation, and appointments.
- Additional administrative and logistical support meetings for other senior team members, including coordination and logistics in addition to drafting agendas and other materials
- Occasionally provide office management support when members of the Operations team are out of the office or on vacation
Required Qualifications:
- Track record of providing successful administrative support at the executive level
- Ability to prioritize and manage time and multiple projects
- Excellent written and verbal communication skills; able to represent the organization and senior leadership in a variety of settings
- Proactive about identifying and filling needs, able to effectively ‘manage up’ to support leadership in meeting goals
- Ability to interact collaboratively and clearly with staff (at all levels) in a fast-paced, dynamic environment
- Excellent written and verbal communication skills
- Experience successfully creating and/or modifying processes to improve efficiency
- Ability to maintain a high level of professionalism, discretion, and confidentiality, 100% follow-through
- Commitment to LA Voice’s mission and fostering an equitable culture of belonging across our organization in alignment with our organizational values
- Facility with technology: experience with MS Office Suite and Google G-Suite, ability to put together professional documents and presentations
- Available for some weeknight and weekend work
Preferred Qualifications:
- Familiarity with any of the following databases: Salesforce, WordPress, ActionNetwork, PDI, Dropbox
- Basic IT troubleshooting skills
- English fluency is required, second language a plus, including but not limited to Spanish, Tagalog, or Mandarin.
- Experience with community organizing and/or social justice organizations.
- Lived experience with the issues our organization works on Familiarity with faith communities
- A bachelor’s degree combined with some form of ongoing education--a Master’s Degree, writing courses, e.g.
Compensation and Benefits:
- A Full-Time position.
- Salary is competitive dependent on experience, in a range between $60,000-$80,000.
- Generous benefits package including matching 401(k), 15 days paid vacation increasing to 20 after 3 years of service (plus holidays, including the week between Christmas and New Year), and medical, dental, and vision insurance.
LA Voice is an Equal Opportunity Employer and does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition ((including breastfeeding), or any other basis protected by law.
Application Procedure:
All applicants must apply for this position online via organizingcareers.org (Click on the blue "Apply for this Position" button below). Please have the following four (4) documents ready to upload to your online application:
- An electronic file of your resume (preferably in PDF format)
- A cover letter (stating why you would be the ideal person for this position and why LA Voice is a fit for you in your life and career);
- Two writing samples (demonstrating your ability to think critically and communicate effectively).
If you need assistance or experience any technical difficulties with your online application, please contact careers@faithinaction.org. Resumes will not be accepted via this email address. You may encounter difficulties if using Google Chrome as your browser. If so, please try another browser.
FAITH IN ACTION provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, FAITH IN ACTION complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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