Administrative Assistant

Work Location: Corporate Headquarters
State/Territory: US-AL
City: Birmingham
# of Openings: 1
Status: Full time
Shift: 1st


NaphCare is currently seeking a passionate and detail-oriented Administrative Assistant (Recruiting Division) to join the Birmingham corporate office. If you are able to effectively multitask while maintaining the highest level of internal and external customer satisfaction, come join us!  

The Recruiting Coordinator will be responsible for all new hire processes and ensure onboarding success while also providing additional support for the Recruiting team.  This includes, but isn’t limited to the following:

  • Maintaining proper new hire documents

  • Handling the drug screen and background check process

  • Advising hiring manager and candidate of next steps

  • Maintaining information within ATS and data transfer into HRIS system

  • Maintaining proper handoffs to ensure a positive experience

  • Providing sourcing support to the Recruiting team as needed – may be involved with full-cycle recruiting at times

  • Helping with social media and other marketing needs for recruiting efforts

  • Handling invoices for the recruiting team

  • Processing new employee relocation reimbursements

  • Other duties as assigned

Position Requirements:

  • Bachelor’s degree in business, marketing, or HR related field

  • Minimum of 1-2 years in a similar role within a recruiting and/or HR environment is required

  • Recruiting, interviewing, hiring, and onboarding experience, preferably in a healthcare setting

  • Working knowledge of sourcing tactics for both passive and active candidates

  • Knowledgeable about employment laws and standards

  • Strong communication, interpersonal and presentation skills (verbal and written)

  • Highly proficient in MS Office Suite

  • Efficient in working within an applicant tracking system (ATS)

  • High sense of urgency to react to changing needs

  • Customer focused with attention towards creating an exceptional experience

Our fulltime employees are offered a top notch benefits package which includes: health, dental, vision, FREE prescriptions, paid life and AD&D, voluntary options for additional life and disability, 401(k) match, 20 days of Paid Time Off (PTO), 8 paid holidays, tuition assistance, employee assistance program, etc. 


Administrative Assistant

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