Position Description
Job Duties:
The City of Virginia Beach is the largest city in the Commonwealth of Virginia with a dynamic community strengthened by a diverse mix of industry, attractions and people, Virginia Beach is recognized globally as one of the best places to live, work and do business.
Our Finance Department is seeking to fill two Procurement Specialist III positions to join a team that delivers comprehensive financial and business services while protecting the City's resources.
Duties include:
- Review requisitions for accuracy and completeness and generate purchase orders for supplies and services.
- Champion the City’s Small, Women, and Minority-owned (SWaM) business program.
- Manage internal client relationships.
- Research, interpret, update and apply existing procurement laws, policies, and procedures to ensure procurement methods utilized by the City are in accordance with City, state, and federal laws
- Instruct internal and external personnel on laws, policies, and procedures and critical issues pertaining to each procurement ensuring applicable guidelines are followed
- Analyze internal and external environments for non-compliance with procurement laws, policies, and external environments for non-compliance with procurement laws, policies, and external environment ensuring the City is responsive to changes in the procurement process.
- Coordinate competitive negotiation strategies with all parties involved to facilitate the procurement of complex purchases. Revise solicitation documents as necessary to conform with City and state requirements; and solicit proposals and/or bids and plans.
- Organize and direct pre-proposal conferences, evaluation committees, and negotiation teams to provide clarification and to expedite the procurement process. Review or draft award documents to notify vendors of successful bids. Evaluate and respond to questions, complaints, protests, and disputes in an effort to minimize conflicts resulting from the procurement process.
- Interview prospective offerers and bidders to update existing knowledge of market conditions; and assist City departments by providing market information needed for tactical and strategic planning. Assist purchasing staff in securing complex purchases when required.
- Coordinate team projects and supervise staff as required.
- Accurately analyze, evaluate, and assess the variables surrounding requests for highly sensitive and technical procurement;
- Accurately select and implement the most optimal procurement method;
- Effectively coordinate projects to meet applicable deadlines.
This position is eligible for a Hybrid remote work schedule.
The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and Paid-Time-Off.
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.001623.5.pdf
Minimum Requirements:
MINIMUMS: Requires any combination of education (above the high school level) and/or experience equivalent to nine (9) years in fields utilizing the required knowledge, skills and abilities and associated with such positions as Buyer, Contract Administrator or Construction Engineer.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Resume
Preferences:
The ideal candidate will have experience in municipal public procurement or a related field, as a Buyer or Contract Administrator with working knowledge of federal, state, and local procurement laws, policies, and procedures.
Experience providing instruction and training to parties involved with procurement processes
Experience with procurement software; analysis/selection /implementing procurement decisions.
Certified Public Professional Buyer (CPPB)
Experience interfacing with SWaM or MWBE programs or supplier diversity programs
Should be proficient in federal, state and local procurement laws, policies, and procedures, including the Sherman Antitrust Act, Virginia Procurement Code, and the City's Procurement Ordinance.
Experience with administrating large or complex contracts
Be knowledgeable in business and contract law, have experience in procurement methods and procedures, market conditions relating to product and service availability, continuous improvement methods of system, and of automated information computer technologies. Demonstrated experience analyzing, selecting, and implementing proper procurement decisions/actions; drafting solicitation contracts, related documents, and contract negotiations.
Experience in planning, organizing, directing, and controlling committees including division/departments.
Experience in process and policy improvement
Special Instructions:
Similar job titles: Senior Procurement Analyst, Purchasing Officer, Senior Procurement Officer, Senior Contracting Officer, Senior Purchasing Agent, Procurement and Contracts Specialist, Lead Procurement Specialist, Senior Buyer – Government Contracts, Procurement Services Coordinator, Acquisition Specialist – Senior
- Please complete the application in its entirety and include your resume if required by the posting.
- Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
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VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.