Position Description

Accounts Payable Clerk
Location CAN - Ontario
# of openings 1
City (custom) Brampton
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OBJECTIVES

Process vendor invoices and employee expenses for payment in a timely and accurate manner.

 

STRUCTURE

This position reports to the Controller, with functional direction provided by Senior Accountants.

 

ACCOUNTABILITIES

 

  • Ensure that policies and procedures are consistently adhered to with the processing of Accounts Payable
  • Ensure that payments are issued in accordance with negotiated payment terms  
  • Maintain vendor files
  • Regular review and resolution of outstanding and disputed items
  • Foster positive vendor relationships through timely, accurate, and honest communication

 

SPECIFIC RESPONSIBILITIES

Key Responsibilities

 

  • Matching purchase orders to receiving paperwork to invoices, ensuring all variances are investigated and resolved
  • Ensure taxes are correctly assessed and paid as required and provide documentation for non-taxable purchases
  • Obtain missing information, backup, and/or approvals and solve process-related problems with vendor invoices
  • Execute regular cheque and EFT runs, including matching supporting backup for each payment
  • When necessary, contact vendors to request refunds for outstanding credit balances

 

Balance of Responsibilities

 

  • Review and enter employee expenses, ensuring that payment complies with company policies
  • File invoices and related back-up
  • Reconcile vendor statements, handle phone requests, etc., and obtain information needed to ensure accurate and timely payment to vendors
  • Any other responsibilities as assigned

 

QUALIFICATION PROFILE

 

  • High school graduate
  • Minimum of 2 years of full cycle A/P experience in a high-volume environment
  • Excellent communication skills, both written and verbal
  • Detail-oriented
  • Self-motivated
  • Excellent interpersonal skills
  • Good computer skills and knowledge of MS Office
  • Accounting experience is an asset

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