CARE is an international NGO with local staff and community partners in 100 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from disaster response to food and nutrition to education and work for women and girls to healthy mothers and children. CARE puts women and girls at the center of everything we do because when they have equal access to resources, they lift their families and communities out of poverty. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for 75 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and Fight with CARE.
Work Location : Worldwide Type of Post : Not Applicable
Other Possible Location : Atlanta Funding : APPROVED
Expected Travel : Not Applicable Type of Contract :
Language Requirement : ENGLISH Application Deadline :
Employee Duration : Active Full-Time
CARE has developed and implemented a confederation-wide intranet and knowledge management system within SharePoint Online to support our work. This will transform the sharing of content across the organization, reducing duplication both in effort and costs, and providing a platform for improved knowledge management. The CARE Shares Coordinator’s main duties include scheduling meetings, coordinating outreach and events, creating project presentations and other written documents, and responding quickly to user queries. The position requires an organized, experienced professional who is flexible and able to respond quickly and competently to new information and unexpected change. Candidates must possess a demonstrated ability to lead projects and effectively communicate with stakeholders to ensure success.
The CARE Shares Coordinator will lead the further implementation and scale-up of CARE Shares across the confederation. Working in close collaboration with identified resources across CARE members and the CARE Shares Advisory Group, s/he will be responsible for coordinating across the CARE Confederation to ensure broad stakeholder engagement, and ensuring CARE Shares is delivered against agreed plans. They will be responsible for project planning, budget tracking, change management, communications, and reporting on CARE Shares to a variety of stakeholders. For this role, CARE seeks a natural organizer and collaborator, who builds trust among internal stakeholders, is customer-service-oriented, knows SharePoint Online inside-out – can talk Hub Sites, Content Types, and knows which web-part does what - is a jack-of-all-trades, and a person who does what they say they are going to do, when they say they will do it, and is deeply committee to CARE’s mission. This role supports a global Confederation of approximately 10,000 staff across 100 countries so flexibility and ability to adapt to changing circumstances is essential. It also requires supporting staff outside traditional business hours to accommodate world-wide time zones.
• Feed into and manage the product roadmap for CARE Shares.
• Lead confederation-wide discovery and engagement with stakeholders and users.
• Track progress on CARE Shares roadmap.
• Update and maintain CARE Shares roadmap.
• Support detailed planning, monitor and report on progress, update project documentation, including project plan, budget, and risk log.
• Coordinate regular meetings with key stakeholders, including the CARE Shares Advisory Group, Site Owner Group, and more; including sharing prep materials, hosting and facilitating meetings, and following up with notes and next steps.
• Compile monthly statistics and usage tracking of CARE Shares, including compiling a monthly progress report to key stakeholders.
• Ensure that all measures of success (cost, time, scope, quality, risk, issues, etc.) are being continually tracked.
• Ability to motivate and maintain employee and stakeholder engagement to ensure successful activity completion.
Communications and engagement
• Create and implement detailed communications calendar for all areas of the confederation, including developing communications materials, holding presentations and webinars.
• Work with Internal Communications staff and others to customize messages.
• Seek opportunities for embedding CARE Shares information in communications.
• Lead the implementation of the Change Management and Engagement plans.
• Champion the product vision effectively to both senior staff and frontline users to develop the cultural and business process norms that increase utilization.
• Support CARE Member Partners without CARE Shares presences to onboard into CARE Shares.
• Working with CARE Shares Management Team to ensure non-tenant members are supported access CARE Shares.
• Provide tools for CARE teams to map existing content for migration/creation, including workplans, timelines, and training resources.
• Manage the Content Audit and Content Development Strategy; including the bi-yearly adherence to site standards.
• Coordinating with CARE Shares Management Team to ensure all troubleshooting and support is provided to CARE Shares Site Owners.
• Document procedures required to manage and maintain CARE Shares.
• Ensure training materials are up-to-date and translated in conjunction with SharePoint Administrator.
• Keep Site Owner Group updated with changes and engaged through monthly Site Owner Meetings.
• Plan, initiate, and implement user experience testing and redesign.
• Coordinate Global Organizational Taxonomy and CARE Shares information architecture with the KM Sub-Group.
• Work independently on complex, non-routine tasks - under limited supervision
• Interact directly with end users and/or technical POCs to resolve CARE Shares issues
• Engages business stakeholders in value/process dialogue to develop requirements
• Maintains awareness of the current and future directions of the industry and associated technologies, and, where appropriate, makes recommendations for implementation of new/upgraded systems, technologies, and best practices.
There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at email@example.com.
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