| Work Location : Ethiopia – Hawassa | Type of Post : |
| Other Possible Location : | Funding : |
| Expected Travel : | Type of Contract : |
| Language Requirement : | Application Deadline : 10/18/24 |
| Employee Duration : Full-Time |
I. Job Summary
The purpose of the accounts analyst FO position is to make sure accurate and full documentation for disbursements are used in the overall accounts payable (AP) and receivable functions and to ensure consistency and accuracy of data in both hard copy and data in People Soft (accounting software).
The Account Analyst is responsible for preparing journal entries and payment vouchers, processing financial transactions, entering data into uploading templates, making reconciliation and preparing reports. S/he also verifies all source documents for proper approval and documentation.
II. Responsibilities
Job Responsibility #1: Processing financial transactions and disbursements (40%)
Verify and ensure that required documentation and authorization is presented before effecting payments and encoding data into the system
Initiate AP vouchers, upload attachments for review by approver and submit vouchers for online approval
Generate online vouchers; prepare checks and cash transfer letters; and facilitate the handover of vouchers, checks and transfer letters to the assistant account
Prepare journal entries for accruals, cash collections, transfers, correction, adjustments, and petty cash replenishments
Job Responsibility #2: Cash Management (30%)
Maintain the cash book of the FO; proactively inform Head of Finance of the office on cash situation so that the various bank accounts are at the right cash balance amount
Maintain the cash book of the office; proactively inform head of finance of the office on cash position so that the various bank accounts are at the right cash balance amount
Assist head of finance for the office in the periodic cash forecasts and monthly bank reconciliations
Review regular petty cash/work advance replenishment requests
Job Responsibility #4: Reporting (20%)
Prepare weekly cash balance report
Assist head of finance in preparing cross charging, tax obligations and other reports
Ensure that all disbursement and collection financial documents are fully documented and handed over to the assistant accountant for checks dispatch and archiving
Maintain AP collection and disbursement tracking sheet for full and timely follow up on lead times
Job Responsibility #5: Other (10%)
Provide all required FGMS/People Soft data for Auditing purpose
Assist in the periodic inventory count representing Finance
Perform other duties as required and assigned by head of finance
III GENDER EQUALITY
Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming
Salary - 480
IV Qualifications
Diploma/BA degree in accounting.
2 years of relevant work experience for diploma holders
1 year of relevant work experience for first degree
Minimum of 6 months Care internship service
NGO experience is a plus
Ability to communicate in local language (sidamigna)
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