Position Description

PROCUREMENT COORDINATOR
Department
Work Location Sierra Leone - Freetown
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Work Location : Sierra Leone - Freetown Type of Post : 
Other Possible Location :  Funding : 
Expected Travel : Not Applicable Type of Contract : Local
Language Requirement : French, English Application Deadline : 
Employee Duration : Full-Time  

 

BACKGROUND

 

CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls, their dignity, and empowerment to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs, with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.  

 

In Sierra Leone, CARE staff and partners work tirelessly to save lives and address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening, and programming in impact areas of Gender Equality, Empowering Women and Girls, Humanitarian Assistance, Rights to Food, Nutrition, and Water, Right to Health, Women’s Economic Justice and Climate Justice. 

 

OPPORTUNITY

 

The Procurement Coordinator will be supporting the Procurement Manager in managing and coordinating the procurement of goods and services to ensure the efficient operation of our organization. You will work closely with suppliers, vendors, and internal departments to maintain an effective supply chain and ensure timely delivery of materials.

 

KEY RESPONSIBILITIES

  • Order Processing: Manage the procurement process from order placement to delivery, ensuring accuracy and timeliness in purchasing materials, equipment, and services.
  • Supplier Management: Establish and maintain relationships with suppliers and vendors, negotiate pricing and terms, and evaluate supplier performance to ensure quality and reliability.
  • Contract Management: Support the procurement Manager in reviewing and managing procurement contracts and agreements, ensuring compliance with company policies and legal requirements.
  • Cost Management: Track and analyze procurement expenses, identify cost-saving opportunities, and implement strategies to optimize spending.
  • Documentation: Maintain accurate and up-to-date procurement records, including purchase orders, invoices, delivery notes, and supplier agreements.
  • Problem Resolution: Address any issues related to procurement, such as delays, quality concerns, or discrepancies in orders, and work with suppliers to resolve them promptly.

QUALIFICATIONS

  • Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of English Language.
  • Advanced university degree (Masters or equivalent) in Procurement, MBA, or related area from a recognized institution;
  • Minimum 5 years of experience in Procurement with working knowledge of classical Procurement techniques and tools including problem solving, corrective action.

TECHNICAL SKILLS

  • Extensive knowledge of Procurement.
  • Proven experience as a Procurement Coordinator, Purchasing Agent, or similar role.
  • Strong understanding of supply chain management and procurement processes.
  • Excellent negotiation, communication, and interpersonal skills.
  • Proficient in using procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong organizational skills with attention to detail and the ability to multitask.
  • Ability to work independently and collaboratively in a team environment.
  • Knowledge of procurement regulations and best practices.
  • Operational experience including planning, development and implementation of operational activities.
  • Demonstrated experience with donor rules and regulations in relation to risk management and mitigation.
  • Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage.

 

We will be reviewing resumes for these roles on a continuous basis until the position is filled. If you are selected as a candidate, a member of our team will reach out to you to start the recruitment process. Thank you for your interest in CARE Sierra Leone. 

 

 

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org. Please do not email legal@care.org to apply for this position. Instead, click "apply now" below in order to submit your interest.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

Starting salaries are based on internal equity, candidate experience, and the cost of labor where the job is based. Salaries listed only apply to jobs based in the US.

 

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