BACKGROUND

CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls, their dignity, and empowerment to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs, with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.  

In Sierra Leone, CARE staff and partners work tirelessly to save lives and address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening, and programming in impact areas of Gender Equality, Empowering Women and Girls, Humanitarian Assistance, Rights to Food, Nutrition, and Water, Right to Health, Women’s Economic Justice and Climate Justice. 

OPPORTUNITY

The Procurement Coordinator will be supporting the Procurement Manager in managing and coordinating the procurement of goods and services to ensure the efficient operation of our organization. You will work closely with suppliers, vendors, and internal departments to maintain an effective supply chain and ensure timely delivery of materials.

KEY RESPONSIBILITIES

• Order Processing: Manage the procurement process from order placement to delivery, ensuring accuracy and timeliness in purchasing materials, equipment, and services.
• Supplier Management: Establish and maintain relationships with suppliers and vendors, negotiate pricing and terms, and evaluate supplier performance to ensure quality and reliability.
• Contract Management: Support the procurement Manager in reviewing and managing procurement contracts and agreements, ensuring compliance with company policies and legal requirements.
• Cost Management: Track and analyze procurement expenses, identify cost-saving opportunities, and implement strategies to optimize spending.
• Documentation: Maintain accurate and up-to-date procurement records, including purchase orders, invoices, delivery notes, and supplier agreements.
• Problem Resolution: Address any issues related to procurement, such as delays, quality concerns, or discrepancies in orders, and work with suppliers to resolve them promptly.

QUALIFICATIONS

• Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of English Language.
• Advanced university degree (Masters or equivalent) in Procurement, MBA, or related area from a recognized institution;
• Minimum 5 years of experience in Procurement with working knowledge of classical Procurement techniques and tools including problem solving, corrective action.

TECHNICAL SKILLS

• Extensive knowledge of Procurement.
• Proven experience as a Procurement Coordinator, Purchasing Agent, or similar role.
• Strong understanding of supply chain management and procurement processes.
• Excellent negotiation, communication, and interpersonal skills.
• Proficient in using procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational skills with attention to detail and the ability to multitask.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of procurement regulations and best practices.
• Operational experience including planning, development and implementation of operational activities.
• Demonstrated experience with donor rules and regulations in relation to risk management and mitigation.
• Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage.

We will be reviewing resumes for these roles on a continuous basis until the position is filled. If you are selected as a candidate, a member of our team will reach out to you to start the recruitment process. Thank you for your interest in CARE Sierra Leone.