Job Duties:
The Virginia Beach Police Department employs 800 sworn and approximately 200 civilian personnel at various facilities throughout the city. Each command employs an Administrative Assistant who provides primary administrative support to either a Police Captain or Deputy Chief. These positions also serve as members of the department’s administrative support team and fill in where needed. Candidates who respond to this posting will be considered for the current vacancies and any additional vacancies for six months.
Responsibilities include:
Some Administrative Assistant positions are also responsible for:
Hours:
Monday through Friday, 8:00 a.m. to 5:00 p.m. with a full hour lunch or 8 a.m. to 4:30 p.m. with a half hour lunch. (Specific work hours are flexible but must be based on an eight-hour day/five-day workweek.)
The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and Paid-Time-Off.
Disqualifiers:
The following is a listing of "disqualifiers" or concerns that could result in you not being selected for employment. Please give consideration to these factors before applying. This is not an exhaustive listing.
Criminal History: Conviction of any felony or any crime involving moral turpitude (crimes contrary to justice, honesty, or good morals). Conviction of any Class 1 or Class 2 misdemeanor, excluding traffic violations which are discussed separately, or the Virginia State Law equivalent within the last 5 years.
Traffic Violations: Any conviction of driving under the influence of drugs or alcohol, refusal to take blood or breath test, eluding police, racing, or leaving the scene of an accident within the last 5 years.
Drugs: Any involvement in the sale of illegal drugs as an adult. Any illegal use or possession of any illegal drug, including but not limited to heroin, cocaine, hallucinogens, or any derivative thereof (except marijuana) within the last five years. Illegal possession of anabolic steroids within the last 36 months.
Official City Job Description:
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.002871.1.pdf
Minimum Requirements:
MINIMUMS: High school or GED plus three (3) years of experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. Passing score on a typing test may be required.
SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required:
Preferences:
• Experience supporting a mid-level manager
• Experience maintaining strict confidentiality
• Have effective communication skills and ability to maintain effective working relationships with supervisors and employees.
• Experience maintaining accurate records and preparing reports from such records; works well under time constraints, and works independently with limited supervision.
• Experience in proofreading/editing skills, and customer service orientation are critical.
• Strong organizational skills,
• Must be proficient in Microsoft Office Suite (primarily Word, Excel, Outlook, and PowerPoint).
• Experience creating and tracking information using Excel/spreadsheets.
• Experience monitoring budget expenditures
• Experience with purchasing and auditing
• Petty cash experience
Special Instructions:
Candidates who apply to this posting will be considered for the current vacancies as well as any additional vacancies for six months.
Successful completion of a police background investigation.
CJIS/VCIN/NCIC certification is required, in addition to the successful completion of a background check, candidates must have U.S. citizenship or be a lawful resident of the United States and eligible for naturalization.
Requires a passing score on a typing test of 40 wpm with 90% accuracy.
All employees may be expected to work hours more than their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
