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Social Impact is a global development management consulting firm. We provide monitoring, evaluation, and capacity building services to advance development effectiveness.

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Assistant, People & Culture | Social Impact | Arlington, VA

Location: United States - VA - Arlington

Description

Social Impact (SI) is a Washington, DC-area international development management consulting firm.  We provide monitoring, evaluation, strategic planning, and capacity building services to advance development effectiveness. We work across all development sectors including democracy and governance, health and education, the environment, and economic growth. Since 1997 we have worked in over one hundred countries for clients such as US government agencies, bilateral donors, multilateral development banks, foundations, and nonprofits. 

 

Position Description:  

 

Social Impact is seeking an Assistant, People & Culture, to facilitate the day-to-day human resources and organizational activities, including benefits administration, payroll support, onboarding & offboarding, Diversity Equity & Inclusion administration, and general operations of the People & Culture Division.  The ideal Assistant P&C is self-motivated, detail-oriented and can provide excellent customer service, manage and prioritize their work effectively, and demonstrate initiative, confidentiality, and responsibility with a positive and can-do attitude. The Assistant P&C will work in close collaboration with the entire People & Culture Division and will directly report to the Manager, People & Culture. 

Due to the COVID-19 pandemic, this is a remote position through September 2021. When SI determines that it is safe for staff to return to the office, the Assistant P&C will be based in the Washington, DC-area. 

 

Responsibilities: 

Administrative Functions:  

  • Updating and maintaining HR files (paper & electronic), filing systems and trackers. 

  • Supports HR and benefits audit related research as needed. 

  • Prepares ad hoc reports from ADP (HRIS) upon request 

  • Assists in preparation and delivery of HR communication to employees.  

  • Accurate processing of HR transactions including HRIS data entry (SCORE & ADP), preparing payroll action forms (PAFs) and generating formal HR notices & letters to employees. 

  • Responds to staff inquiries and requests in a timely manner, troubleshooting emerging issues and forwarding to appropriate parties. 

  • Supports administrative needs of Diversity, Equity & Inclusion Council including the recording and dissemination of meeting minutes, meeting scheduling and follow-up/tracking of council tasks/deliverables as needed.  

  • Managing timely updates and tracking of staff celebrations via a shared calendar. 

  • Supports in developing and facilitating P&C-related presentations to inform staff.  

  • Maintains confidentiality and knowledge of P&C sensitive issues only sharing it with appropriate parties.   

  • Ensures proper security and disposal of confidential information, ensuring compliance with privacy laws and regulations. 

 

Benefits Management: 

  • Provide support to staff regarding administration of health & welfare benefits programs. 

  • Serve as initial point of contact for enrollment assistance in ADP for new hires and employees. 

  • Ensures new hires are enrolled on their benefits within the 30-day enrollment deadline.  

  • Submit enrollment/termination/change data to benefit broker. 

  • Conducts ADP/HRIS orientation and trains new hires on how to use ADP. 

  • Initiate COBRA notification for terminated employees. 

  • Conduct audits and reconciliation of health and welfare plans to ensure accuracy of monthly invoices, identifies issues, and resolves administrative problems. 

  • Processing invoices for vendors and updating invoice tracker. 

  • Assist with organizing and managing the annual open enrollments. 

  • Processes FSA Enrollments and updates. 

  • Supports benefits-related research as needed.  

 

Onboarding & Offboarding: 

  • Manage/create new hire profiles on HRIS Systems (Taleo, ADP, SCORE). 

  • Processes and facilitates new hire onboarding and orientation, including new hire paperwork as per the onboarding checklist.  

  • Responsible for new hire communication, scheduling orientation, collection of documentation, verification of I-9, background checks to ensure a smooth transition to the organization. 

  • Add new hire information on calendar for notification to all concerned parties. 

  • Coordinate with employees and other division team members to facilitate all end of employment process. 

  • Responsible for employee termination process – closure of applicable accounts, complete termination checklist, terminate benefit coverage, update calendar for termination. 

 

Required Qualifications: 

  • Bachelor’s degree in Human Resources or related discipline.  

  • Excellent customer service skills including organizing, prioritizing, and tracking of a wide range of administrative tasks.  

  • Excellent communications and interpersonal skills.  

  • Exceptional attention to detail.  

  • Excellent organization, time management, and follow-up skills.  

  • Demonstrated experience identifying and helping solve people issues. 

  • Highly motivated, adaptable and passionate about people work. 

  • Must be strong at multi-tasking and willing to work in a fast-paced environment.  

  • Ability to maintain confidential information.  

 

Preferred Qualifications: 

  • Knowledge of general practices across the HR spectrum. 

  • Proficiency in MS Office: Outlook, Excel, Word, PowerPoint and SharePoint.  

  • Exposure to Diversity, Equity and Inclusion initiatives or programs.  

 

Come join our energetic and innovative team! We offer you the opportunity to play a leading role in the growth of our company, work as part of a creative and committed team, and make a difference in the well-being of our world. 

To learn more about Social Impact, please visit our website: http://www.socialimpact.com 

SI is an EEO/AA/ADA Veterans Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. 

Only selected candidates will be contacted for an interview. Please, no phone calls. 




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