Position Description

Executive Associate
Location India
Department General-OP
# of openings 1
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Vital Strategies India Services Private Limited, is a private limited company focused on strengthening and revitalizing public health systems through supporting scalable solutions to leading causes of death, disease, and injury. Vital Strategies provides technical assistance, consultation, as well as project management, design and evaluation to a wide range of private and public sector clients, in order to further its mission to improve and save lives, including through non-communicable disease prevention, environmental health and urban health, with specific areas of focus in tobacco control, data for health, road safety and air quality.

The Executive Associate provides executive support to the Managing Director (MD), serves as liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The position holder must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position will be based out of New Delhi.

Vital Strategies India Services Private Limited, is a private limited company focused on strengthening and revitalizing public health systems through supporting scalable solutions to leading causes of death, disease, and injury. Vital Strategies provides technical assistance, consultation, as well as project management, design and evaluation to a wide range of private and public sector clients, in order to further its mission to improve and save lives, including through non-communicable disease prevention, environmental health and urban health, with specific areas of focus in tobacco control, data for health, road safety and air quality.

 

The Executive Associate provides executive support to the Managing Director (MD), serves as liaison to the board of directors and senior management teams;  organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The position holder must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position will be based out of New Delhi.

 

Duties and Responsibilities

 

Executive support

  • Plans, coordinates, and ensures the MD's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the MD's time and office.
  • Provides a bridge for smooth communication between the MD and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Prepares power point presentations for the MD.
  • Works closely and effectively with the MD to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Maintains and organises database of stakeholders (research houses, clients, vendors, prospective, associations, etc,)
  • Organizes and assists meetings, preparing agendas, minutes and resolutions, ensuring necessary equipment/material is available and providing support to meeting administrative processes.
  • Organizes travel, itineraries and supporting documentation for the MD
  • Prepares and develops special projects as appropriate and in coordination with the MD

 

Board of Directors support

  •  Serves as liaison to board members
  •  Assists with board members travel arrangements, lodging, and meal planning as needed
  •  Maintains discretion and confidentiality in relationships with all board members
  •   Follow compliance requirements set in bylaws regarding board and board committee matters, including preparing minutes of meetings, advance distribution of materials before meetings in electronic/paper format, follow ups as required. etc.   

 

Senior Management support

• Supports the senior management team including assisting in scheduling meetings,  attending meetings, and taking notes.

• Assists in coordinating the agenda of senior management team meetings and off-sites

 

Partnerships and outreach

• Ensures that MDs, board members and other senior management team’s bio is kept updated as directed and in close coordination with them.

 • Works with the Business Development team in coordinating the MD’s outreach activities

  • • Works closely and effectively with the MD to keep them informed of upcoming commitments regarding external relationship management.

 

 

Others

  • Other duties as assigned  by MD

 

  • Qualification and Experience

 

Qualification

  • Bachelor’s in Business Administration, Management, Secretarial Practice, or any other relevant discipline. Master’s preferred.

 

Experience

  • At least  4  years of proven experience as an executive assistant or other relevant administrative support.

 

Skills & abilities

  • Demonstrated ability to successfully navigate in a fast-paced work environment; e ntrepreneurial and can-do attitude
  • Excellent interpersonal skills to build strong relationships with colleagues
  • Effective communication skills including speaking, writing, and active listening in English
  • Exceptional organizational and administrative skills and ability to take initiative, prioritize, and follow through on tasks
  • Strong sense of responsiveness to internal and external requests and the ability to work with diverse groups and stakeholders
  • Experience collating information, producing high quality correspondence, reports, and presentations, and to effectively proofreading material for public distribution
  • Self-starter who enjoys proposing innovative solutions to identified challenges or gaps
  • Well-developed research skills
  • Well-developed customer service skills
  • Good time management, prioritization, and multitasking abilities
  • Proficiency in Microsoft Word, Excel, and PowerPoint, Adobe Acrobat
  • .

 

Working Conditions and Physical Requirements:

  • Ability to work flexibly with colleagues across time zones

 

Additional Information:

We encourage all qualified individuals who share Vital Strategies’ vision of a world where everyone is protected by a strong public health system to apply. 

 

we welcome applications from people of all backgrounds and do not discriminate on the basis of characteristics such as race, color, age, religion or creed, gender, national origin, ancestry, physical or mental disability, veteran or military status, marital status or any other basis protected by country and local laws. 

 

We are proud of our commitment to a professional work environment in which all individuals are treated with respect and dignity.  Vital Strategies will not tolerate its employees, volunteers, consultants, partners or any other representative associated with the delivery of its work carrying out any form of sexual harassment, sexual exploitation or sexual abuse and thoroughly vets all final candidates. 

 

The salary for this position is INR 11,00,000 to INR 14,00,000. To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, flexi basket reimbursement option, comprehensive healthcare, and Paid Leaves so you can relax, recharge and be there for the people you care about.

 

This role is for open to Indian Nationals only.

 

 

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