Position Description

Program Associate, Alcohol Policy Initiative
Location United States
Department Other Programs PH
# of openings 1
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Vital Strategies, headquartered in New York City, is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We work in more than 70 countries, supporting data-driven decision making in government, advancing evidence-based public health policies and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, tobacco control, road safety, food policy, environmental health, civil registration and vital statistics, and multi-drug resistant tuberculosis treatment research. Our programs are concentrated in low- and middle-income countries and cities in Africa, Latin America, Asia and the Pacific. Please visit our website at www.vitalstrategies.org to find out more about our work. 

Vital Strategies is committed to helping prevent the spread of COVID-19 and to protecting the safety of our employees. All U.S. employees will be required to be fully vaccinated unless the employee is approved for a reasonable accommodation due to a disability or a religious reason.

Vital Strategies is committed to building a diverse, equitable and inclusive (DEI) organization. We believe our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive.

We welcome applications from people of all backgrounds and do not discriminate on the basis of race, color, religion or creed, gender, national origin, ancestry, actual or perceived age, physical or mental disability, veteran or military status, marital status, sexual orientation, predisposing genetic characteristics, alienage or citizenship status, gender (including gender identity or expression), partnership status, arrest or conviction record, status as a victim of domestic violence, status as a victim of sex offense or stalking, or any other basis protected by local, state, or federal laws.

Read about Diversity, Equity and Inclusion and Vital Strategies: https://www.vitalstrategies.org/diversity-equity-and-inclusion-at-vital-strategies/

This is a full time position based out of our New York City office location, where a hybrid office schedule is in place. We offer highly competitive compensation and comprehensive benefits. The salary range for this position is $55-60,000 USD. The candidate much have eligibility to work in the U.S. at time of hire.

The Program - Alcohol Policy Initiative 


Vital Strategies is launching a new global initiative to assist governments in developing and enhancing evidence-based policies to reduce the adverse health and social impacts of alcohol consumption. Alcohol consumption contributes to over 3 million deaths globally each year and to substantial negative impacts on health, well-being, and global development, The specific policies the initiative will promote are those recommended by WHO in the SAFER technical package (https://www.who.int/initiatives/SAFER). In this 3-year initiative, Vital Strategies will lead a consortium of partners who will provide national governments and local nongovernmental organizations in at least 5 countries with technical and financial assistance toward their alcohol policy goals. 


Job Purpose 

The Program Associate helps execute the administrative and operational needs of the program across several countries and sub-teams. The Program Associate assists the Director and other program staff in the implementation and delivery of program commitments; organizes meetings and information exchange between partner organizations; provides programmatic support as needed, such as coordination of trainings and workshops and desk review/literature searches, drafting of content for presentations on alcohol policy topics, etc.; and prepares other background materials for meetings/funder requests and compiles monthly and quarterly progress reports for internal and external partners. 


Duties and Responsibilities 

1. Provide administrative support to the Alcohol Policy Initiative team 

2. Schedule, coordinate, and keep records of meetings, distribute supplies and materials for the program, and provide other general operational support 

3. Devise and maintain organizational systems for the program including accurate materials filing systems through a variety of platforms and software (Monday, Microsoft Teams, AirTable, etc.), 

4. Coordinate and develop agenda for weekly team meeting, programmatic reporting with technical staff, support general logistics for conferences, international meetings and workshops related to the program including venue selection, travel arrangements, hotel bookings, per diem payments, expense reporting and tracking 

5. Prepare presentations and assist with creating and distribution documents including assistance with editing and formatting project reports and related materials 

6. Perform data entry using work processing, spreadsheet or database commands, and format materials as required 

7. Maintain and update the Program website 

8. Support task and project management by tracking action steps and deliverables through various platforms, including Monday.com 

9. Assist in developing service agreements (procurement), consultant/contractor agreements, and other purchases on behalf of the program 

10. Draft letters, tables, charts, graphs, maps, data tables, presentations, and other visual aids as necessary 

11. Assist in the editing and formatting of project reports and related materials 

12. Work closely with other staff 

13. Provide ad hoc support as needed 




Education and degree 

● Bachelor’s degree in a related field from an accredited university preferred 


Skills & abilities 

● Exceptional attention to detail 

● Excellent organizational and time management skills 

● Excellent computer skills; proficient user of Microsoft Office suite (Word, Excel, Outlook, PowerPoint) 

● Knowledge of Monday, Microsoft Teams, and similar platforms is a plus 

● Excellent interpersonal, written, and verbal communication 

● Ability to work as part of a team, particularly with multi-cultural, multi-regional context 

● Excellent English, proficiency in another language preferred 


Experience preferred: 

● At least three years of work experience, preferably in the non-profit sector 


Working Conditions and Physical Requirements: 

· The position is based in New York City 

· Travel to country and partner locations will be required, to attend critical in-person meetings

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