Position Description

Program Associate , Road Safety (Asia)
Location Singapore
Department Road Safety Non Mass Media
# of openings 1
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The Program Associate– Road Safety is a full-time position based in Singapore that will report to the Regional Deputy Director – Asia (Road Safety). This Singapore-based role will support the management of 40+ staff in the region, the coordination of over 200 million USD of public health programs related to injury prevention and serve as a key part of a dynamic fast-paced team working to save lives throughout Asia.

The Program Associate will be responsible for providing support to the Regional Deputy Director , on all functions related to Vital Strategies Road Safety efforts in Asia. S/he fosters a culture of accountability and customer service. S/he must be courteous, have a professional approach towards staff and be able to operate with a high degree of confidentiality.

The salary for this position is SGD 58,000 – SGD 61,500. To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, comprehensive healthcare, and Paid Leaves so you can relax, recharge and be there for the people you care about.

Duties and Responsibilities:

General Programmatic Support - 

· Support the Regional Deputy Director with administrative tasks, including maintaining calendars, taking and distributing meeting notes, and other tasks as needed;

· In coordination with program support teams in other global offices, prepare paperwork related to countries and cities and serve as core member of program teams;

· Develop and maintain organizational systems for the programs, including accurate filing systems;

· Create and personalize templates for documents used internally and externally by team;

· Perform data entry using Microsoft Word processing, Excel spreadsheet or database commands and formats material as required.

· Coordinate logistics for workshops, webinars, team meetings, etc., and develop standard organizational procedures/checklists to systematize event production;

· Organize agenda for weekly, monthly and team meetings as required;

· Liaise between the diverse teams that support Road Safety and provide general operational support accordingly.

· Track government programmatic and spending reports;

· Prepare presentations and assist with creating and distributing program materials:

o Draft letters, tables, charts, graphs, maps, data tables, presentations, and other visual aids as necessary;

· Correspond with external stakeholders and manage and fulfill their requests for information;

· Conduct background research and prepare materials as needed;

· Work closely with other Program Associates and Program Assistants throughout Road Safety Initiative and other administrative/operations colleagues across the organization.

· Assist with travel arrangements for team site and city visits.

Asia Specific - 

· Provide administrative support for the Asia region, reporting to Singapore-based leads for Road Safety initiative

· Develop contracts and agreement documents;

· Ensure that transactions, expenditures to and by cities, and deliverables are tracked until they are completed;

· Provides assistance with review of city workplans and activities, and provide preliminary comments;

· Identify, coordinate and processes information for Human Subjects Research forms and requirements;

· Monitors and co-evaluates government milestones, achievements, and deliverables;

· Lead and facilitate city and partner meetings and set an agenda;

· Facilitate management of government relationships and correspond directly with governments about their requests about administrative and content-related aspects of their project;

· Correspond with other team members to coordinate a reviews of government work;

Reporting - 

· Review reports and submit inquiries to refine and improve reporting;

· Synthesize data for weekly donor reports;

· Assist with programmatic reporting as requested by supervisor.

Other - 

- Assist with other Vital Strategies duties as specified by the Regional Director

- Support efforts for coordination and collaboration among Vital programs across public health in the APAC region as assigned.

*Ability to travel locally and internationally as needed

*Other duties and responsibilities as assigned.

 

Qualifications:

Education and Degree - 

  • Bachelor’s degree in relevant field

Skills and Abilities - 

  • Excellent interpersonal, leadership and team building skills
  • Ability to work with cross-cultural and cross-functional teams
  • Strong written communication skills able to write concisely in professional business English
  • Excellent communication and relationship building skills with an ability to work with a variety of internal and external stakeholders
  • Analytical mindset with strong attention to detail
  • Ability to set priorities and problem-solve
  • Demonstrated project management skills
  • Personal qualities of integrity, credibility, and dedication to the mission of Vital Strategies
  • Collaborative, dedicated team player

 

Experience:

*Note: No previous road safety or injury prevention experience is needed, although it would be a plus. Similarly, public health experience is not needed, but would be a plus.

Required - 

  • 4 year’s experience preferred

 

Working Conditions and Physical Requirements:

  • Ability to travel 10% of time.
  • Willingness and ability to work across different time zones
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