Position Description

Payroll Manager
Location Austin, TX
Requisition Type Full Time
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 Payroll Manager

The Payroll Manager will supervise and coordinate the preparation and distribution of the hourly and salaried payroll in a timely and accurate manner, maintain payroll tax compliance and review the preparation and filing of all required reporting, manage and oversee the payroll process, records and register, and supervise Payroll staff. This includes investigating and resolving all discrepancies in reported time worked, pay rates, new hire data, responding to notices from tax authorities, and other areas requiring the exercise of discretion and independent judgment. This position will report directly to the Vice President of Finance.  

Responsibilities:

Lead & ensure the capability of team responsible for gathering, review, quality assurance and data input required to accurately process payroll. Review results of payroll processing for accuracy and participate in payroll processing as needed.

Drive response to inquiries and complaints regarding payroll ensuring issues are resolved in full.

Monitor tax & other legislative requirements and ensure compliance with all applicable local, state and federal wage and hour regulations. This includes managing the set up of new jurisdictions, review & audit quarterly and annual payroll tax returns; resolve Federal and State agency inquiries on payroll tax related matters and with ADP Tax Services.

Interface with accounting to ensure accurate and timely reporting of payroll financial data. Directly performs various journal entries and account reconciliations related to payroll.

Lead the development and long term optimization of Purple's payroll system by identifying system requirements, formulating and prioritizing system requests, driving the implementation of needed changes through internal/external partners and analyzing post-implementation results.

Work closely with the IT on developing and enhancing payroll applications and internal controls

Develop and implement standardized processes, forms and procedures for the payroll function, establish and communicate payroll calendar to HR, call center/department managers, and others to ensure accurate and timely processing of payroll and payments to employees and contractors paid through payroll.

Work with Human Resources, call center management and various tax authorities to investigate and resolve any discrepancies in reported hours worked, pay rates, new hire data and/or notices from tax authorities.

Ensure payroll services meet agreed service levels.

Work with internal and external auditors to ensure compliance with established controls, including development and maintenance of documented procedures to meet Sarbanes Oxley requirements.

Perform and manage special projects as required.

Manage the relationship with our system & service providers, primarily ADP. This includes working with the Sales, Support and Implementation organizations to accomplish our objectives. 

 

Qualifications:

Lead & ensure the capability of team responsible for gathering, review, quality assurance and data input required to accurately process payroll. Review results of payroll processing for accuracy and participate in payroll processing as needed.

Drive response to inquiries and complaints regarding payroll ensuring issues are resolved in full.

Monitor tax & other legislative requirements and ensure compliance with all applicable local, state and federal wage and hour regulations. This includes managing the set up of new jurisdictions, review & audit quarterly and annual payroll tax returns; resolve Federal and State agency inquiries on payroll tax related matters and with ADP Tax Services.

Interface with accounting to ensure accurate and timely reporting of payroll financial data. Directly performs various journal entries and account reconciliations related to payroll.

Lead the development and long term optimization of Purple's payroll system by identifying system requirements, formulating and prioritizing system requests, driving the implementation of needed changes through internal/external partners and analyzing post-implementation results.

Work closely with the IT on developing and enhancing payroll applications and internal controls

Develop and implement standardized processes, forms and procedures for the payroll function, establish and communicate payroll calendar to HR, call center/department managers, and others to ensure accurate and timely processing of payroll and payments to employees and contractors paid through payroll.

Work with Human Resources, call center management and various tax authorities to investigate and resolve any discrepancies in reported hours worked, pay rates, new hire data and/or notices from tax authorities.

Ensure payroll services meet agreed service levels.

Work with internal and external auditors to ensure compliance with established controls, including development and maintenance of documented procedures to meet Sarbanes Oxley requirements.

Perform and manage special projects as required.

Manage the relationship with our system & service providers, primarily ADP. This includes working with the Sales, Support and Implementation organizations to accomplish our objectives.  

 

Certifications:

Nothing preferred.

Physical Requirements:

Employees may experience the following physical demands for extended periods of time:

Sitting, standing and walking (95-100%) 

Keyboarding (40-60%) 

Viewing computer monitor, videophone, and pager requiring close vision (40-60%)

 

Work Environment:

Work is performed in a business office environment. Some travel to company, customer and vendor sites, including some that are out of state may be required.  

Compensation:

A competitive compensation package will be awarded to successful candidates.  

 

 

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