JOB DESCRIPTION
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Title |
Awards & Partnership Coordinator - National |
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Location |
Amman/ Jordan |
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Travel |
NA |
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Job Family and Grade |
Program Management & Leadership Family, M6 |
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Pre hire checks |
This role is classified as requiring Due Diligence |
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Department: |
Award |
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Reporting to: |
Country Director |
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Technical Reporting Line: |
Regional Award Director |
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Direct reports: |
NA |
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Budget responsibility: |
NA
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Relationship management |
SMT, Regional |
2. Context
About Relief International
Relief International (RI) partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience and promote long-term health and well-being.
Currently, RI is active in 15 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, occupied Palestinian territories (oPt), Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, and Yemen.
Relief International includes the four corporate members of the RI Alliance: Relief International Inc., Relief International-UK, Relief International-France and Relief International-Europe Under our alliance agreement, we operate with a single, shared management structure.
About our Country Program
Relief International has been implementing programming in Jordan since 2004, in the wake of the Iraqi refugee crisis and are currently actively engaged in the response to the Syria refugee crisis in Jordan, including provision of services to both refugees and the host community. Currently, Relief International’s portfolio in Jordan focuses on the education and livelihoods sectors the host community and the camps. Relief International also values coordination with other agencies and the government of Jordan and takes leadership roles within the response as relevant. Due to funding challenges, Relief International scaled down in Jordan starting in late 2023 but is now in the process of rebuilding the country program based on new anticipated funding commitments.
Middle East Region
RI operates in seven countries in the Middle East region: Iraq, Jordan, Lebanon, Occupied Palestinian Territory, Syria, Turkey and Yemen, with a focus on the four RI sector pillars: Health, WASH, Education and Livelihood. We employ more than 4,000 staff (direct and indirect) in the Middle East region and implement a range of humanitarian and development programs valued at approximately $70 million USD on an annual basis.
3. Job Profile
The Awards and Partnership Coordinator is involved in program design and proposal development, donor reporting, award information management, partnership/sub-grantee management, and capacity building. The Awards and Partnership Coordinator also supports programmatic and budgetary monitoring, compliance with donors, and internal RI rules and regulations. The Awards and Partnership Coordinator will supervise the Awards, Partnership Coordinator, and Officer and work closely with the program/technical teams. This position report to RI's Program Director and coordinates closely with the regional Program Development and Awards Management Unit (AMU)
4. Key responsibilities
Proposal Development
• Support program staff teams in the development of quality proposals.
• Liaise with RI Middle East and HQ Program development and technical units (TAD/AIM) to ensure proposals meet internal standards, apply RI’s Program Framework principles, and are donor-compliant.
• Facilitate in-country proposal development key process i.e Go-No-Go, Proposal kick-off meeting, Proposal development plan ..etc.
Awards Management & Compliance
• Ensure that reports to donors are submitted on time and are coherent and accurately written (quarterly, interim and/or final report, and when necessary, ad-hoc reports/requests).
• Drive the standard Awards Management process in country such as leading Awards Opening and Closing meetings and monthly/regular grants management meetings that include representation from each unit (finance, programs, MEAL, HR, and operations) and ensure proper follow-up of issues raised.
• Facilitate Awards review meetings and monitor and support the use of grants management tools such as Budget versus Actuals (BvAs), procurement planning, hire planning and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles.
• Work closely with AMU and Regional Awards Team on all key compliance issues, address donor different requests and support in running different type of country training and regional relevant calls.
Partnership Management
• Oversee RI Jordan’s partnership strategy and related action plan, including working with technical teams to conduct partner mapping exercises for potential and existing projects.
• Ensure partners are trained and follow RI’s policies and procedures for the project duration, upholding RI’s key policies and principles as a humanitarian organization.
• Ensure that RI Due-Diligence SOP, Tools and best practices are embedded and applied through the partnership cycle.
• Oversee partner organizational capacity assessments (OCA) by a multi-disciplinary team, and follow the necessary steps to address the findings.
• Oversee the design and implementation of workshops and capacity-building sessions included in the partner’s capacity strengthening plan.
Training and Capacity-Building
• To offer training and capacity building of all staff on program reporting and RI’s program-specific documents.
• Ensure that all staff are aware of and integrate the RI program framework into all programs.
• Keep informed on monitoring and evaluation techniques and support tools which can be shared with program staff; work closely with the various program heads.
• Lead and Build the capacity of the Country Program Awards and Partnership team
Information management/data collection
• To distribute and share with all RI staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs. Ensure comprehensive Awards files are maintained up to date and are available for use.
• Provide briefing papers and support development of external communication tools as relevant for donor visits/meetings on RI Country programs in particular or for external communication material for use at HQ to feed into RI’s website and social media platforms
• Maintain the country Awards Matrix up to date and share it with AMU on a monthly basis
Behavior and conduct
· Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
· Acts with integrity and holds themselves accountable for being respectful, inclusive, and professional.
· Reports any concerns.
5. Person Specification
Skills, knowledge, and expertise required for the role.
Essential criteria
• Master's degree in a relevant field is preferred
• At least 5 years of international work experience in relief or development programs
• Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure.
• Ability to write clear and concise reports and proposals and to meet required reporting deadlines
• Strong knowledge of budget development and management
• Experience in Awards and partnership management fields is a must
• Experience conducting assessments, preferably using participatory approaches
• Experience working in a multi-cultural setting
• Competence with Windows, Microsoft Office
• Ability to work in unstable security environments
• Previous experience working with international partners, in particular US-Grants i.e PRM and USAID/BHA in addition to UN entities e.g UNICEF, UNOCHA, and WFP.
• Fluent written and spoken English required. Arabic strongly preferred.
• Flexibility, optimism and a sense of humor are assets and highly valued communication)
Key competencies:
· Adaptable and flexible
· Strong writing and analytical skills
· Self-critic, curious and eager to develop further professionally.
· Communicate with impact and respect.
6. RI Values
Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:
· Integrity
· Adaptability
· Collaboration
· Inclusivity
· Sustainability