TERMS OF REFERENCE
Position: Program Manager – Italian Agency for Development Cooperation (AICS)
Location: Sudan (In-country and remotely based on security situation)
Reports to: Deputy Country Director - Programs
Duration: 8 months
About Relief International:
Relief International (RI) is a leading non-profit organization working globally to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
RI combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach – which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.
About Sudan:
RI currently operates in three states (Blue Nile, Al Jazirah and North Darfur), with a focus on the four RI sector pillars: Health, WASH, Nutrition and Protection currently operating in 45 health facilities of which, 4 health facilities are currently supported by BHA.
Position Summary:
As part of the country Programs Team within RI Sudan, the Program Manager (PM) will support Program and Portfolio Management for Sudan’s AICS project (s). The PM works with the Deputy Country Director of Programs and Technical Coordinators to provide ongoing support to Sudan AICS program teams.
ESSENTIAL RESPONSIBILITIES and DUTIES:
The PM will execute the following common set of duties and practices related to portfolio management, contributing excellent writing, analysis, and communication skills and exhibiting initiative, flexibility, creative thinking, and problem-solving skills:
Program Development Support
Program Management Support
Grants Management Support
· Ensure high-quality content and compliance with guidelines and requirements for donor reports. Provide final copy edit and/or support in writing assigned sections, upon request. When needed, deploy to country programs to assist in writing reports.
· Ensure that donor reports are prepared and submitted to the grants manager on time
Budget Management
· Support in the development of financial management tools and the monitoring of budgets
· Cross-check detailed transactions and review budget versus actual (BVA) spending reports to determine status of program burn rate.
· Liaise with financial managers and technical managers to ensure both parties are aware of spending rates
· Work with the Country Director, Area Managers, Technical managers and Country Finance Manager to ensure spend-down plans and cash projections are developed and monitored.
· Assist in staff salary allocations and financial planning.
· Support the development of procurement plans and operational analyses.
Communications and Representation Support
· Collaborate with Project Managers/Leads, Technical Coordinators, DCDs, and Grants team to gather information for bi-weekly Sitreps. Utilize standard templates and produce high-quality reports for internal and external dissemination.
· Create impactful and compelling content that highlights RI Sudan's work, impact stories and testimonials - this involves writing success stories and short articles to engage the audience and raise awareness about RI Sudan's work.
· Coordinate and participate in regular management meetings with field, RSO and GSO colleagues, including the documentation and sharing of the minutes and action items, encourage overall program cohesion through coordination and information sharing with and between program teams, RSO and GSO
Safe guarding
· Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
· Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.
QUALIFICATIONS & REQUIREMENTS:
This position demands a highly dynamic, proactive, autonomous and flexible individual with solid and effective, quality project cycle and grant management skills who is ready to provide substantive contributions and explore advancing their leadership capacity for achieving results in a demanding and fast paced environment. An excellent communicator and team player with fluency in English and who is at ease working in a highly diverse team, capable adapting communication styles to different audiences.
RI Values:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.
We value: