The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments. 

Job Responsibilities 

• Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms. 
• Make appropriate changes/reclassifications.
• Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances, and maintains records within financial systems and other repositories. 
• Assist with new project setup to include billing and project folders. 
• Maintain the integrity of time transfers. 
• Review and research any unbilled time.
• Order certificates of insurance. 
• Takes appropriate action with delinquent accounts, and researches and resolves concerns or discrepancies. 
• Process accounts payable and expense reports accurately and promptly. 
• Support Project Accountants with additional accounting responsibilities, as needed.

• Provide additional transaction support regarding project time and expense activity.

   

Education and Work Experience 

• Education Bachelor Degree in Finance or Accounting, or equivalent work experience. 

• Work Experience 3-5 years’ or more related business experience. 

   

Knowledge, Skills, and Abilities

•  Familiarity with professional services and/or the AEC industry preferred. 
• Understanding of basic project accounting policies and procedures. 
• Experience with working with Accounts Receivable and Accounts Payable processes. 
• Ability to prioritize and manage deadlines. 
• Detail-oriented and organized. 
• Strong mathematical and computer skills. 
• Intermediate Microsoft Office skills, including Excel. 
• Prior experience with Vision / Deltek Vision preferred. 
• Ability to learn new systems and processes quickly. 
• Strong verbal and written communication skills. 
• Ability to communicate effectively with individuals at all levels and disciplines.

Interior Architects, Inc. (IA) provides equal opportunity in all aspects of recruitment and employment to all persons without regard to their race, color, creed, religion or belief, sexual orientation, marital status, nationality, national origin or ancestry, sex, age, physical or mental disability, medical condition, genetic information, veteran status, uniformed service member and to promote the full realization of equal employment opportunities.