OBJECTIVE AND MAIN TASK OF THE FUNCTION

This position is coordinating and organizing external visits, this includes coordination of the visitor’s program, organization of access, food, and beverage in collaboration with all departments in Switzerland. Furthermore, this position is taking incoming phone calls and is responsible to distribute the incoming post. In addition, this position supports the organization of employee events (STAAR Time Out and Partys), trainings and supports the recruitment administration (correspondence with external candidates), employee onboarding and Mobatime User management. The position is also responsible for the publication of internal HR communication (Update of HR SharePoint, update presentations on TV Screens). 

TASKS

·       Responsible for the reception of external visitors. This includes organisation and coordination of the visitor program, organize visitor badge, organize breakfast, lunch, or dinner on demand, organize give aways for customers. Communication with internal and external partners.

·       Accepting incoming calls and transfer them to the responsible person.

·       Distribution of external post and coordination of the distribution in Nidau.

·       Preparation of employee’s evacuation drill list on a weekly basis.

·       Supports the organisation of employee events, trainings etc. (this includes the employee onboarding, the weekly distribution of the fruits, birthday gifts and organize trainings and keep a proper tracking of completed trainings).

·       Create of PO’s for HR department.

·       Supports new employee onboarding (prepare onboarding documentation and handouts and give aways)

·       Mobatime User Management: create or cancel users, badges, may conduct User training

·       Publication of internal HR communications (Update of HR SharePoint, and presentations).

·       Provide support in talent acquisition for general correspondence with candidates.

·       Supports HR projects and initiatives.

·       Train the commercial apprentice in relevant tasks

·       Back up for Time and Absence Management

·       Provide administrative and organizational assistance to Senior HR Manager Swiss Operations as well as to International HR Director.

REQUIREMENTS AND SKILLS

Education:                                     Commercial apprenticeship or similar preferred

Special Knowledge:                       Proficient in English (verbal and written), French and/or German desirable, any other language is a plus
Proficient in Microsoft Office
 

Personality:                                    Motivated, flexible and friendly person with a high service-orientation, great team spirit, discrete and talent for organization

                                                       Keen to work in an international environment.

Professional Experience:              At least 3 years’ experience in a similar function preferred